Admin Jobs
Every company in the UK needs someone to take care of administrative tasks in the office. Administrative work has changed significantly over the last couple of years. The role has become rather more undefined and does vary from sector to sector. It also depends greatly on the size of the company and also the different kinds of responsibilities included.
Admin roles can be split up into different functions such as Office Managers, Personal Assistants and Secretaries. Each variation of the administrative job has its’ own specialised job description and activities.
Office Managers are responsible for organising and supervising all administrative activities in an office. Office managers may be expected to take care of a variety of admin and IT tasks, although this will be very company-specific. The main responsibility of any Office Manager is to ensure that things run smoothly and effectively. Within a smaller company, the office manager could be responsible for typing documents and arranging meetings. Within a larger organisation the office manager would be more involved in the supervision of the administrative personnel in the office and see to it that the team works effectively.
A personal Assistant (PA) will usually work closely with a senior manager or director to provide administrative support. This role is also sometimes referred to as an executive secretary or executive assistant. PAs take care of secretarial and administrative tasks to help managers and directors spend their time more effectively. A personal assistant need to know the company inside out, this includes who the key personnel are, and what the organisations mission is. Managers and directors rely extensively on their PAs, therefore a good relationship is necessary and trust is a key feature. Sometimes a PA is also responsible for recruiting and training junior staff for the company.
Secretarial jobs will include typical work tasks, such as general word processing, copy-typing, creating and managing filing systems, dealing with telephone and email queries, keeping diaries and making appointments for personnel. The secretarial role, while maintaining many key responsibilities, will be different in every corporation. Secretaries should have good knowledge of using software, setting up documents, presentations and spreadsheets. Often, a secretary can also be responsible for creating and maintaining websites.